So - let me introduce you to my "plan box". I got this file box from The Container Store (I have several of them actually) and it's perfect because hanging file folders will hang inside.
Inside my plan box are hanging file folders and then a regular file folder for each week of the quarter. That way I can pull the file folder out when my team is planning or I am off to make copies and it has a spot to go back to when I'm done.
It's hard to take pictures and let you see things when it's full already! BUT, each week's folder is labeled "Week 1", "Week 4" etc through "Week 10" as we have some quarters where we have 10 weeks, even if one week is only 2 days (like at Thanksgiving).
As I am making plans, whether the week before, or WEEKS before, I keep this nearby so I can plop things into the correct week. For example, I know that Week 5 will be when I need my February math centers since the calendar will be flipping over to February, so back in December, I already plopped my February math centers into the Week 5 folder. Then, when I pull that folder to make copies, those centers are already in there and I'll copy them when I make my copies for Week 5.
I also throw all my other copies for each week - like math problem sets, spelling lists, Rooted in Reading copies, etc. Because we complete one unit a week with our spelling/phonics program, Letterland, I already have those originals filed for the entire quarter. It maybe took me 2 minutes to do this one morning while my kiddos were getting unpacked - but saved me many minutes this nine weeks pulling what I need!
Here is Week 3's folder "unpacked":
Most everything I'll need for Week 3 was filed in this folder when I came back from winter break. We will be celebrating 102nd Day in Week 4, but we'll send this reminder home the week prior - so into the Week 3 folder it went!
Rooted in Reading copies, Engage NY problem sets, and reading comprehension passages for Reading Workshop - ready to be copied!
Our Letterland copies. I keep each unit's printables in one sheet protector together - then I just pull the sheet protector from the binder and file it in the correct week's folder.
Week Spelling Menu - we have 10 of these so this one for Week 3, will stay in this folder ALL YEAR! Whether it's Week 3 of Quarter 1 or Quarter 4, I'll have it ready to copy in our HW packets.
Now, after I make my copies (usually on Tuesday or Wednesday) after my team has planned, I come back to my room and take 5 minutes to paper clip my copies and file them in my Next Week file box. In this box, I have a file folder for each day of the week, Mon-Fri. And I don't think much about it again until Friday afternoon.
Friday afternoons I'm cleaning up the classroom for the weekend and getting prepped for Monday. I pull my Next Week box off and then sort my papers into the Monday-Friday boxes pictured above. All of my weekly copies are quickly filed and ready for the next week.
Since there are a couple things I make copies for a month at a time, like math centers, I store those in a bigger filing box in my closet. A quick trip over to my closet to pull out how many math centers I need, get those filed, and I'm ready for the next week!
With this system, I'm not running around at the end of the week trying to make copies for the next week, and I'm hardly ever running to the copier the morning of to make copies for that day. I used to do that, but it stressed me out! And with our temperamental copier - I NEED to not rely on having it on a particular day!
So I hope you picked up an idea or a trick to help you stay a little ahead of the game for the rest of the school year. If you can get yourself in a system, it'll become a habit and a good habit that helps you be a happy teacher is always a good thing!
Happy Sunday friends and if you are heading back to school this week - have a great first week back!